We're Hiring!

TOURING COORDINATOR

This is an exciting opportunity to join the small and vibrant team of Arts on Tour, Australia’s most prolific performing arts touring organisation. This role places you at the heart of the performing arts industry, building sector knowledge and developing relationships with the many artists and companies that we tour across the country.

Our vision is for every community in Australia to have a creative pulse, made stronger by the arts experiences we bring. This is a unique opportunity to play a key role in making this happen.

THE ORGANISATION

This is an exciting time to join this dynamic and purpose-driven organisation. Based in Redfern, Arts on Tour is the peak body for performing arts touring in NSW. Our overarching purpose is to bring culturally distinctive and resonant arts experiences to metropolitan and regional towns across the country, and maximise the lasting impact of this activity for communities and audiences, artists and the sector.

Funded by Create NSW, we are widely recognised as leading on best practice in touring. Our core service is working collaboratively with NSW-based producing companies and presenting venues nationally to develop and deliver tours of a range of productions across all genres. Our program also includes events and initiatives that build touring capacity across the sector, broaden the reach of professional work to more remote communities, and maximise the impact of touring productions in the communities we work with.

We work with companies large and small, including Sydney Dance Company, Belvoir Theatre and Monkey Baa Theatre Company. You will be joining a busy team of passionate people who are driven by the impact of the work we do on individuals and communities across Australia.

THE ROLE

This full-time role joins an existing, part-time Touring Coordinator in the Touring Team to meet the increasing demand for our services. If you like being as prepared as a scout, have a keen eye for detail, a mind for logistics and possess the awesome skill of knowing how to make it all work like clockwork, then this is the job for you.

Reporting to the Touring Services Manager, you will be responsible for the coordination and delivery of a portion of the company’s tours, working closely with the touring companies that we are collaborating with. This is a crucial role in the successful delivery of our touring projects, and to the operations of the organisation as a whole.

The ideal candidate will have a systematic and process-driven approach to tasks. You will thrive on taking responsibility and performing under pressure, with the ability to simultaneously juggle multiple priorities and projects. You will also be comfortable using your initiative to respond to crisis situations in a timely and professional manner. A highly organised spreadsheet-lover, you know the importance of being a stickler for detail and for things to be 100% accurate, but you’re also passionate about people and the performing arts. You enjoy contributing to a small team that is all hands on deck and will go the extra mile to do the job well.

Arts on Tour is renowned for the excellence of the services it offers and you will be comfortable working within AOT’s best practice systems whilst also looking for ways to make them better. We are an open-minded organisation that is responsive to change, and this is a role where there’s room to take responsibility, grow and develop as an arts professional.

KEY RESPONSIBILITIES

Tour Development

Assist in the organisation of tour development initiatives and projects
Assist with funding applications by sourcing quotes and preparing travel costings and other necessary supporting documentation and information 

Pre Tour Arrangements

Liaise with producers and touring parties to establish the logistics plan for tours
Work closely with Arts on Tour’s travel booker to arrange travel bookings on budget
Prepare a Tour Book for each tour and carry out a tour briefing with each touring party
Assist with the preparation and issue of contracts for presenters and producers and manage the administration of the contract execution process 

On Tour Management Support

Be responsible for the ongoing management of travel logistics and bookings
Be the first point of contact for all tour logistics issues that arise on the tour
Maintain regular contact with touring parties on the road to ensure they are supported
Track travel expenditure and assist the Touring Services Manager in managing the travel budget
Report regularly to the Touring Services Manager on any tour related issues which need resolution or have budgetary impact
Share the responsibility of being the emergency after-hours contact on a roster basis with the Touring Services Manager and part-time Touring Coordinator
Track and process all venue acquittal information and producer and touring party post tour feedback
Contribute to each tour’s evaluation and debrief with the touring company and AOT team 

Tour Systems and Resources Management

Develop and maintain systems and processes that support the delivery and development of tours
Proactively develop and maintain an excellent working knowledge of the relevant Industry Awards and travel logistics
Build and maintain tour information on AOT’s website for presenters and assist with basic troubleshooting for users
Contribute to the ongoing maintenance of AOT’s database
Contribute to general office administration tasks as required 


SKILLS & EXPERTISE PROFILE

Excellent attention to detail with high standards for the accuracy and quality of work produced
Knowledge of the Australian performing arts sector, including experience in theatre production, arts administration and/or tour delivery
Strong organisational and time management skills, with the ability to prioritising tasks across multiple projects
Excellent interpersonal, written and verbal communication skills
Understanding of preparing and monitoring budgets
A proven ability to work productively and collaboratively in a small team
High level of proficiency in Microsoft Office programs, particularly Excel
Generous with time and skills, comfortable in a high-performance culture
Ability to take responsibility and exercise initiative
Ability to work in accordance with AOT systems and policies 

 If you can’t tick off this whole list but you think you’re the right person for this role, get in contact to chat about your experience.

DETAILS OF EMPLOYMENT

  • Full-time, fixed term (12 month) contract
  • Salary range $52,500 - $62,500 plus 9.5% super
  • Reports to the Touring Services Manager
  • Normal hours of work are 9.00am - 5.00pm Monday to Friday, but the appointee may be required to work outside of these hours from time to time

 

 APPLICATION PROCESS

 If you feel you are the right person for this rewarding role, please forward your application by close of business on Thursday 22 November to Sara Richardson on sara@artsontour.com.au
 Applications should consist of a:

  • Cover letter
  • Statement that clearly addresses the key responsibilities, skills and expertise required (max 2 pages)
  • CV (including references)

 

 If you would like to discuss the role before expressing your interest, please don’t hesitate to call Sara Richardson on 02 9699 7133.